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    Operations/Team Assistant - București, România - IT Teams

    IT Teams
    IT Teams București, România

    2 săptămâni în urmă

    Default job background
    Full time
    Descriere
    About IT TeamsIT Teams is a Romanian company specialized in software outsourcing and remote staffing. We aim to assemblepassionate experts to help companies and startups achieve success.

    We deliver the perfect combination oftechnical skills, methodology and high speed delivery techniques to help startups and established companiesextend their development teams.

    A Snapshot of Your Day
    • Provide clerical and administrative support to the Head of Department and Team Members (handlingand tracking of project correspondence, coordinates and establishes all travel arrangements, andreconciles travel and expense reports, etc .

    Responsibilities
    • Perform general duties to include but not limited to photocopying, scanning, faxing, mailing and filing,organizing and coordinating meetings and other events – organizing and optimizing calendars
    • Office management: procuring/coordinating office equipment (furniture, DP equipment, stationeryetc.) communication, documentation, office organization, visitor support, creating orders for furthereducation, seminars, IT equipment;
    • Collate and process all signature/authorization requests in accordance with delegation of authorityalso assisting customers and visitors (via telephone, handling enquiries in writing etc.)
    • Planning, booking and accounting for local and international travel, as well as applying for visas
    • Complete timesheets and expense claims on behalf of the Head of Department and team members.
    • Processing/support of personnel procedures (hirings, terminations, appointments, signatureauthorizations, checking of timesheets), also induction of new starters into their teams ensuring the HR process.

    Requirements
    • More than 3 years of professional experience as an employee in the back office, as an assistant or inanother comparable position.
    • Familiarity, proficiency and confidence with MS 365 Applications (Office and Outlook), software andthe use of networked PCs are essential. Willingness to learn more IT tools relevant for the tasks.
    • Able to deal with customers, colleagues and suppliers in a polite and professional manner.
    • Prepared to work as part of a team, keen to make internal and external contacts, learn and be able tooperate company procedures with minimal assistance (once established)
    • A self-starter who has demonstrated the ability to work under the minimum of supervision
    • Ability to adapt to new situations and deliver professional support to other functions in the team.
    • Experience of working in a multi cultural environment is a must, also to adapt and overcome culturaldifferences in a professional manner.

    Location:
    Onsite mode - Bucharest, Romania (client office
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