German fluent speaker backoffice specialist - Braşov, Braşov - VALEBIS GROUP

Descriere

· Start: October 2025

· Location: Brasov, Romania

· Duration: unlimited

· Utilisation: 100%

· Language: German and English

We are seeking a detail-oriented and proactive Back-Office Specialist to support the company's daily operations and ensure smooth internal processes. This role focuses on administrative, financial, and operational tasks that enable front-office teams to deliver exceptional service to clients.

The ideal candidate is a hands-on problem solver with experience in project management, departments coordination and process implementation. You will play a key role in ensuring business continuity, improving processes, supporting HR recruiting and IT related initiatives that enhance overall business performance.

Tasks - Key responsibilities

• Identify inefficiencies in back-office operations and develop process improvements.
• Document and standardize workflows to streamline internal operations.
• Assist in the implementation of new tools and technologies to enhance business efficiency.
• Manage and maintain internal records, databases, and documentation with high accuracy.
• Process and reconcile invoices, purchase orders, and expense reports.
• Support HR and finance teams with data entry, reporting, and compliance tasks.
• Coordinate with departments to streamline workflows and resolve administrative issues.
• Prepare regular reports for management on operational performance.
• Maintain confidentiality of sensitive company and client information.

Administrative & operational support

• Maintain and update consultant profiles - Enhance internal Zoho data base with candidates profiles.
• Manage marketing activities, including creating and posting content on LinkedIn.
• Collect, organize, and manage invoices in Teams for streamlined financial tracking.
• Order and manage hardware, including tracking stock levels and placing new orders.
• Assist in the recruitment process, scheduling interviews, and coordinating hiring workflows.

General activities

• Develop, implement, and improve project management methodologies, project documentation and status reports, templates, and reporting tools.
• Drive continuous improvement in operational efficiency across back-office processes.
• Conduct regular follow-ups with the teams
• Assist team members performing their travel reimbursements
• Provide administrative support for project meetings, scheduling and preparing reports / presentations

Qualifications

• fluency in
  German
  and
  English
• Bachelor's degree in Business Administration, Information Technology, or related field.
• Excellent organizational and analytical skills, with strong attention to detail.
• Understanding of IT business and back-office process implementation.
• Strong problem-solving skills, exceptional communication and stakeholder management skills and ability to work independently
• Strong organizational and communication skills
• Proficiency in MS Office or similar business software; familiarity with ERP/CRM systems is a plus.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

What we offer

• A dynamic and flexible work environment in a fast growing company.
• Opportunities to drive change and take ownership of process improvements.
• Exposure to diverse IT projects and international business.
• Career growth opportunities in project management and IT business operations.
• Competitive salary and benefits package.